Hotel management on your own hosting: rooms, rates and one availability calendar, bookings at the desk and on your website, check-in with guest IDs, Form C, GST folios, housekeeping and the night audit — in Hindi and English.
·v1.0.4·Plain PHP 8.1+ on the GetXtra Enterprise Kit (no Composer), MySQL / MariaDB, vanilla JavaScript, an offline housekeeping app, REST API and webhooks, iCal
demo.hotel.getxtra.in
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Hotel Management System runs a hotel, guest house, lodge, resort, hostel, service apartment or homestay, one property or a group, on your own cPanel hosting or VPS, in Hindi and English. Rooms, rates and one availability calendar, bookings at the desk and on your own website, check-in with guest IDs, Form C and the guest register, folios and hotel GST bills, the cashier, housekeeping with an offline phone app, the night audit and reports. It helps with hotel GST, with Form C and the police guest register and with the DPDP Act 2023.
Features
Setup profiles: homestay / B&B, hotel, resort, hostel sold bed by bed, service apartment; modules switched on and off on top
Properties, buildings, floors, rooms and beds, room types with amenities, venues; number series per financial year; CSV imports with a dry run
Rates: plans derived from a base rate, seasons, weekday prices, restrictions, packages and meal plans, contract rates; a rate calendar with the change log
One availability calendar 400 nights ahead, holds, out of order with approval, an overbooking allowance and alerts, a nightly self-check; the tape chart
Reservations: individual and group bookings, blocks and allotments, quotations, the waitlist, duplicate-guest warnings, cancellation policies with penalties
Front desk: check-in with each adult's ID (masked), early check-in charge, room moves, check-out with the bill; Form C for foreign guests; the guest register
Folios with windows and routing, hotel GST per night, GST slab adjustments, packages split or composite, the specified-premises flag for the restaurant
Cashier: cash, UPI, card, bank transfer, PayU, PhonePe, PayPal; receipt and refund vouchers for advances; shifts; payment links; refunds to the source with approval
City ledger: companies and agents, credit limits, statements, allocations, commissions; credit and debit notes; e-invoice JSON; Tally export; the day book
Night audit: pre-check, room charges, day reports and the business date, resumable and never posting twice; automatic day close for small properties
Booking engine on your own website: rooms and plans, add-ons, promo codes, the guest's GSTIN, PayU / PhonePe / PayPal or pay at the hotel, a manage-booking page
Channels: iCal calendars for Airbnb, Booking.com and Vrbo; a generic channel-manager connection with signed webhooks
Housekeeping: room status, daily tasks, an offline phone app, inspections, lost and found, minibar; maintenance tickets, assets and preventive plans
Outlets with a simple POS and room posting, breakfast count, a store with purchases and issues; banquets with halls, functions, BEOs and payment schedules
Guests: profiles, merges with undo, feedback and NPS, campaigns with consent, a watch-list for managers only; the guest portal with requests
Smart features without AI: forecast, price suggestions within your limits, overbooking advice, gap nights, room assignment, anomaly and risk alerts
Dashboards and reports: performance against last year and budget, pace, GST and accounts lists, department and guest reports, scheduled files
REST API with scoped keys and an OpenAPI document; signed webhooks for bookings, payments, check-in and check-out, invoices, room status and tickets
Helps with hotel GST, with Form C and the police guest register and with the DPDP Act 2023: notices, consents, guests' requests, retention, the breach register
Tested with 120,000 bookings and 600,000 folio postings; shared hosting up to about 10 properties and 300 rooms
One-click updates from this store with your licence key: signed packages, a backup first, never during the night audit
This hotel management system runs the front desk, reservations, rates, folios and housekeeping of a hotel, guest house, lodge, resort, hostel or homestay on your own hosting: one availability calendar, your own booking engine, check-in with guest IDs and Form C, hotel GST bills, the night audit and reports — in Hindi and English.
Hotel management on your own hosting
Hotel Management System runs a hotel, guest house, lodge, resort, hostel, service apartment or homestay, one property or a whole group, on your own cPanel hosting or VPS, in Hindi and English on every screen, bill and registration card.
Choose a setup profile (homestay, hotel, resort, hostel sold bed by bed, service apartment) and it switches on the modules you need. One edition, one cron line, no Composer, and everything works without AI.
Rooms, rates and one availability calendar
Properties, buildings, floors, rooms and beds, room types with amenities, and number series per financial year; CSV imports with a dry run.
Rate plans derived from a base rate, seasons, weekday prices, restrictions such as minimum stay and closed dates, packages and meal plans, contract rates, and a rate calendar with its change log.
One availability calendar 400 nights ahead, shared by the desk, your booking engine and your channels, with holds, out-of-order rooms, an overbooking allowance, a nightly self-check and the tape chart.
Individual and group bookings, blocks and allotments, quotations, the waitlist, duplicate-guest warnings and cancellation policies with penalties.
The front desk, Form C and the guest register
One front-desk board with today's arrivals, departures and guests in house with their balances.
Check-in records each adult's ID with the number masked; ID images stay off unless the owner switches them on, and every opening is logged.
It helps with Form C and the police guest register: Form C fields open for foreign guests and the register is written as guests check in.
Room moves, early check-in charges and check-out with the bill.
Folios, the cashier and help with hotel GST
Folios with windows and routing; it helps with hotel GST: the slab of every night from its value after discounts (as data you can update), GST slab adjustments when a discount crosses a slab, and packages split or composite.
Receipt and refund vouchers for advances, tax invoices, bills of supply and credit notes; GSTR-1 lists and JSON, GSTR-3B figures, e-invoice JSON for upload and a Tally export. You and your accountant check and file the returns.
The cashier takes cash, UPI, card, bank transfer, PayU, PhonePe and PayPal on your own merchant accounts, with shifts, payment links and refunds to the source with approval.
The city ledger for companies and agents with credit limits, statements, allocations and commissions.
The night audit closes the day, resumes where it stopped and never posts twice; small properties can close the day by themselves.
Your own booking engine and channels
A booking engine on your own website: search, rooms and plans with taxes shown apart, add-ons, promo codes, the guest's GSTIN, PayU, PhonePe, PayPal or pay at the hotel, and a manage-booking page.
iCal calendars for Airbnb, Booking.com and Vrbo, and a generic channel-manager connection with signed webhooks: availability and rates out, bookings in.
Housekeeping, outlets, guests and reports
Housekeeping with room status, daily tasks and a phone app that keeps working offline, inspections, lost and found and the minibar; maintenance tickets with SLAs, assets and preventive plans.
Outlets with a simple POS and room posting, breakfast count, a store with purchases and issues, and banquets with halls, functions, BEOs and payment schedules.
Guest profiles with merges, feedback and NPS, campaigns with consent, and a guest portal where guests see their stay and bill and send requests.
Smart features without AI: a forecast, price suggestions within your limits, overbooking advice, gap nights and room assignment.
Dashboards and reports against last year and the budget, pace, GST and accounts lists, scheduled report files, a REST API with scoped keys and signed webhooks.
An hourly downtime pack to print when the internet is down, and one-click updates that never start while the night audit runs.
It helps with the DPDP Act 2023: notices, consents, guests' requests, retention and the breach register. Your data stays in your own database.
Who Hotel Management System is for
Hotels, lodges and guest houses with a front desk and housekeeping
Resorts with packages, meal plans, banquets and outlets
Homestays, B&Bs, hostels sold bed by bed and service apartments
Hotel groups with several properties and one owner dashboard
Why buyers choose Hotel Management System
One availability calendar for the desk, your own booking engine, iCal calendars and a channel-manager connection
Help with hotel GST: the slab of every night after discounts, vouchers for advances, invoices, GSTR-1 and GSTR-3B data
Check-in with masked guest IDs, Form C for foreign guests and the police guest register
A night audit that resumes where it stopped, an offline housekeeping app and an hourly downtime pack
Technical details
Built with
Plain PHP 8.1+ on the GetXtra Enterprise Kit (no Composer), MySQL / MariaDB, vanilla JavaScript, an offline housekeeping app, REST API and webhooks, iCal
Platform
PHP
Languages
Hindi and English
Licence
1 live website per Regular licence, plus localhost and a staging subdomain
Source code
Full, readable source code — nothing encoded
Delivery
Instant download and licence key after payment, with a GST invoice
Updates
12 months of free updates, installed with one click
Support
6 months of support from the developer, in Hindi and English
How to get started
Try the live demo — every screen, with sample data, before you pay.
Buy and download — pay by UPI, card, net banking or PayPal; the ZIP and your licence key arrive at once.
Install — upload the ZIP to your hosting and open the installer; the guide inside the ZIP walks you through it (or add the installation service).
Go live and stay updated — new versions come with your update period, and support answers your questions.
After you buy
Your purchase includes the full source code of Hotel Management System, the installation guide, your licence key and invoice in your account, 12 months of free updates and 6 months of support. Read the Licence Agreement and the Refund Policy, or ask us before you buy.
What is included
Full source code in plain PHP 8.1+, nothing encoded
A web installer with a live or demo choice and your licence key
Buyer guide in English and Hindi: installing, setup profiles, the front desk, rates, availability, reservations, folios and GST, the cashier, stays, the city ledger and more
Offline documentation inside the download
6 months support
12 months free updates, installed with one click
Server requirements
Check your hosting before you buy: the script needs everything listed here, except the items marked optional.
Requires PHP 8.1 or newer (8.3 recommended) with pdo_mysql, mbstring, openssl, json, fileinfo, curl and zip (gd recommended)
Database: MySQL 5.7+ or MariaDB 10.3+, a new and empty one
Web server: Apache or LiteSpeed with mod_rewrite (any cPanel host), or nginx (a sample configuration is included)
One cron line every minute; no Composer, Node.js or SSH access needed
Staff use a current Chrome, Edge, Firefox or Safari; the housekeeping app installs on Android phones from the browser
Shared hosting for one to about 10 properties and about 300 rooms in total; a VPS above that
Changelog
v1.0.4current29 Oct 2026
Hotel Management System 1.0.4.
A look release: the product gets its own logo and icon.
Its own logo (light and dark mode, 640 × 128 px PNG) and favicon (512, 192, 180, 48, 32 and 16 px PNG and SVG) in assets/img/brand/. The live demo shows the full logo in the header; on your site the built-in icon next to your site name, the browser tab icon and the phone app icons are now this product's own icon.
Admin → Settings → Branding: a logo and favicon guide next to the upload fields (size, ratio, format, file size and colours for the logo, the dark-mode logo and the favicon) with the ready-made files to download, in Hindi and English.
v1.0.325 Oct 2026
Hotel Management System 1.0.3.
A licence and name release (it includes 1.0.2, which this store skipped): no change to how the product works.
Licence: the GetXtra Commercial Licence (the LICENSE file) replaces the MIT licence of earlier packages. It is not open source: one licence key per installation from the GetXtra store; no resale, sharing or giving away of the code. Third-party parts keep their own licences.
The developer is now named GetXtra Digital everywhere: the credit "Developer: GetXtra Digital" in the footer and the admin, the licence, the README and the buyer guide. The credit may not be removed or hidden; the Branding switch in Admin, Settings turns off only the "Powered by GetXtra" line.
v1.0.125 Oct 2026
Hotel Management System 1.0.1.
A fix release for the live demo; real (not demo) sites behave as in 1.0.0.
Fixed: a demo website installed through the web installer had no guests in house, no folios and no guest-portal link. The demo now has 6 guests in house with their bills and 3 arrivals still to come, and a demo stay that cannot be made is written to the error log instead of being hidden.
Fixed: the sign-in page of a live demo fits a phone (390 px) in English and Hindi: the demo sign-ins are one per row, long e-mail addresses wrap, and the sign-in card and the hotel's sign-in box are no wider than the screen.
v1.0.024 Oct 2026
Hotel Management System 1.0.0, the first release of a new product.
One edition for hotels, guest houses, lodges, resorts, hostels, service apartments and homestays on your own hosting, one property or a group, in Hindi and English, with setup profiles that switch on what you need.
Rooms, beds and room types; rate plans, seasons, restrictions and packages; one availability calendar 400 nights ahead with the tape chart, holds and an overbooking allowance.
Reservations, groups, allotments and the waitlist; the front-desk board; check-in with each adult's ID (masked), Form C for foreign guests and the police guest register.
Helps with hotel GST: the slab of every night after discounts, slab adjustments, receipt and refund vouchers for advances, tax invoices, bills of supply and credit notes, the city ledger, GSTR-1 lists and JSON, GSTR-3B figures, e-invoice JSON and a Tally export; it does not file returns.
The cashier with shifts and payment links, the night audit that resumes where it stopped, a booking engine on your own website (PayU, PhonePe, PayPal or pay at the hotel), iCal calendars and a generic channel-manager connection.
Housekeeping with an offline phone app, maintenance with SLAs, outlets with a simple POS and room posting, banquets, guest profiles with feedback and campaigns, and a guest portal.
Smart features without AI, dashboards and reports, a REST API with webhooks, an hourly downtime pack, help with the DPDP Act 2023, a buyer guide in English and Hindi, a live demo mode with a 40-room hotel reset every night and one-click updates with your licence key.
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FAQ
Is it connected to Booking.com, Airbnb or MakeMyTrip?
Through iCal calendars (busy and free nights, both ways) and a generic channel-manager connection. It is not certified by any OTA or channel manager; official connectors are planned for 1.1.0.
Does it file my GST returns or Form C?
No. It helps with hotel GST (the slab of each night, invoices, vouchers, GSTR-1 lists and JSON, GSTR-3B figures, e-invoice JSON) and prepares the Form C fields; you and your accountant check and file the returns, and you submit Form C on the government portal.
What happens if the internet or the server is down?
Print the hourly downtime pack (guests in house with balances, arrivals, departures, rooms, the register) and write on paper; enter it when the connection is back. The housekeeping app keeps working offline.
What happens if my licence lapses?
The admin is locked, but the front-desk board stays open read-only (guests in house, arrivals, departures, balances, the guest register) and the booking engine shows your phone and e-mail so guests can call. A store that cannot be reached is allowed for 7 days.
Does an update interrupt the night audit?
No. A one-click update does not start while a night audit is running; it takes a backup first, shows a short "we are updating" page and can be undone.
Can I run several hotels?
Yes. One licence is one installation, and one installation runs many properties, with staff limited to their own property.
Are guest ID images stored?
Not by default: only masked numbers. The owner can switch images on; every opening is logged.
Is Hindi available everywhere?
Yes: every screen, bill, registration card, message, the booking engine, the guest portal and the guide are in Hindi and English.
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