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Gym Management and Fitness System

Run a gym, fitness or yoga studio or a chain of branches on your own hosting: members and plans, renewal reminders, a door that keeps working offline, GST invoices, trainers, classes and apps — in Hindi and English.

· v1.0.4 · Plain PHP 8.1+ on the GetXtra Enterprise Kit (no Composer), MySQL / MariaDB, vanilla JavaScript, an offline door kiosk and installable member and staff apps
Gym Management and Fitness System — the gym dashboard on a laptop and the member app on a phone
Gym Management and Fitness System — the gym dashboard on a laptop and the member app on a phone
Gym Management and Fitness System runs the front desk, the door and the floor of a gym, fitness or yoga studio or a chain of branches on your own cPanel hosting or VPS, in Hindi and English. Members and plans, renewal and dues reminders with a payment link, a door kiosk that keeps working offline, GST invoices and receipts, trainers and PT, classes with waitlists, workouts and diet, a member app and a staff app. It helps with GST (GSTR-1 data and a Tally export) and with the DPDP Act 2023.

Features

  • Members: registration in two minutes, member codes per branch, emergency contact, guardian consent for minors, KYC lite (last 4 digits shown), the PAR-Q with "medical clearance needed", separate consents, duplicates and merging, the CSV / Excel import with running memberships and opening balances
  • Plans: time plans, session / class / PT packs, day passes and trials, off-peak hours, branch prices with future price changes, joining fees, add-ons, offers and coupons, family groups and corporate accounts with co-pay
  • Memberships: one-screen sale and renewal, freezes, upgrades, downgrades, transfers, cancellation with the refund policy, renewal lists with follow-ups
  • Billing: GST invoices, receipts, credit notes and refund vouchers with continuous numbers per financial year, part payments and instalments, the member's advance, UPI confirmation, cash shifts by denomination, the day book, lock dates, A4 / A5 / 80 mm prints in Hindi or English
  • Helps with GST: GSTR-1 data and a Tally export (you or your CA file the returns)
  • The door: the rotating signed member pass, the kiosk with a QR reader or the camera, the desk with override and undo, 13 access rules in a fixed order, guest passes, staff attendance
  • The offline kiosk decides for up to 24 hours, and the door keeps working for 7 days when the licence cannot be confirmed
  • Devices: attendance-log import from biometric terminals, the access-decision API and the signed door.open webhook for turnstiles and relays; tested with fake devices and protocols
  • Trainers and PT: profiles and certifications, the PT calendar without double bookings, member confirmation by code, no-show rules, commission rules, monthly statements with approval and the payout register
  • Classes: rooms with spots, timetables, booking windows and limits, waitlists that move up, strikes, roster check-in, substitutions and cancellations with credits back
  • Fitness: exercise and Indian food libraries in Hindi and English, workout and diet templates, logs and records, measurements and analyser CSVs, encrypted progress photos, goals with trends
  • Leads, trials and follow-ups; the shop counter for supplements and merchandise with GST bills and stock
  • Messages: renewal and dues reminders, wishes, win-back, campaigns and referrals on WhatsApp, SMS (DLT) and e-mail with consents and quiet hours
  • Online payments with PayU, PhonePe and PayPal on your own accounts, and manual UPI
  • Reports and smart lists without AI: churn risk with reasons, renewal and occupancy forecasts, dues priority, best time to call
  • A member app and a staff app on the phone, a REST API, webhooks and the GetXtra HR link
  • Roles and branch scopes, approvals, two-factor sign-in and an audit log
  • Helps with the DPDP Act 2023: notices, consents, data requests, retention and the incident log; health data encrypted and seen only by the people you allow
  • A first-day checklist, a printable front-desk quick guide and a read-only live demo mode
  • One-click updates from this store with your licence key: signed packages, a backup first, the kiosk keeps working

This gym management software runs a gym, fitness or yoga studio or a chain of branches on your own hosting: members and plans, renewal reminders, a door that keeps working offline, GST invoices, trainers, classes and apps — in Hindi and English.

Gym and fitness studio software, on your own hosting

Gym Management and Fitness System runs the front desk, the door and the floor of a gym, fitness or yoga studio or a chain of branches on your own cPanel hosting or VPS, in Hindi and English on every screen.

At the door, each member's phone shows a signed QR pass that changes every 30 seconds. When the internet is down the kiosk tablet keeps deciding from its signed member list for up to 24 hours, and the door keeps working for 7 days if the licence cannot be confirmed.

One edition, one cron line, no Composer, and everything works without AI.

Members, plans and renewals

  • Register a member in two minutes with the emergency contact, the health declaration (PAR-Q), separate consents and the guardian's consent for minors; find duplicates and merge them.
  • Time plans, session, class and PT packs, day passes and trials, family and corporate plans with co-pay, joining fees, add-ons, offers and coupons, and branch prices.
  • Sell and renew on one screen, with cash, UPI, card or part payments; freezes, upgrades, transfers and cancellation with your refund policy.
  • Renewal and dues reminders go by themselves on WhatsApp, SMS or e-mail with a payment link, with consents and quiet hours.

The door

  • The kiosk with a QR reader or the camera, the desk with override and undo, 13 access rules in a fixed order, guest passes and staff attendance.
  • Biometric terminals come in through their attendance logs; turnstiles and relays use the access API or a signed webhook. Tested with fake devices and protocols: try yours with a test member first.

Help with GST

  • Tax invoices, receipts and credit notes with continuous numbers per financial year, B2B invoices to companies, and A4, A5 or 80 mm prints in Hindi or English.
  • GSTR-1 data and a Tally export. It does not file returns: you and your CA check and file them.

Trainers, classes and fitness

  • PT calendars without double bookings, commissions with monthly statements and the payout register.
  • Classes with spots, booking windows, waitlists that move up by themselves and roster check-in.
  • Workout and diet plans with Indian foods and Hindi exercise names, measurements, progress photos (encrypted) and goals.

Apps, reports and the rest

  • A member app to book, pay, log workouts and show the pass, and a staff app for the desk and trainers on a phone.
  • Leads and trials, the shop counter for supplements and merchandise, reports and smart lists without AI: churn risk with reasons, renewal and occupancy forecasts and who to call.
  • A REST API, webhooks and the GetXtra HR link; PayU, PhonePe and PayPal on your own accounts, and your own UPI QR.

Data protection and security

  • Health data is encrypted and seen only by the people you allow; every view is logged. The software gives no medical advice.
  • Helps with the DPDP Act 2023: notices, consents, data requests, retention and the incident log. Your data stays in your own database on your hosting.
  • Roles and branch scopes, approvals, two-factor sign-in, an audit log, and signed one-click updates with a backup first; the kiosk keeps working during the update.

Who Gym Management and Fitness System is for

  • Gyms, fitness clubs and CrossFit boxes
  • Yoga, dance and martial-arts studios
  • Chains with several branches and one owner dashboard
  • Fitness-software resellers and developers (Extended licence)

Why buyers choose Gym Management and Fitness System

  • Plans, freezes, renewals and reminders that bring members back
  • A door kiosk and member pass that keep working offline
  • GST invoices, trainer commissions, classes and PT packages
  • Installable member and staff apps, in Hindi and English

Technical details

Built withPlain PHP 8.1+ on the GetXtra Enterprise Kit (no Composer), MySQL / MariaDB, vanilla JavaScript, an offline door kiosk and installable member and staff apps
PlatformPHP
LanguagesHindi and English
Licence1 live website per Regular licence, plus localhost and a staging subdomain
Source codeFull, readable source code — nothing encoded
DeliveryInstant download and licence key after payment, with a GST invoice
Updates12 months of free updates, installed with one click
Support6 months of support from the developer, in Hindi and English

How to get started

  1. Try the live demo — every screen, with sample data, before you pay.
  2. Buy and download — pay by UPI, card, net banking or PayPal; the ZIP and your licence key arrive at once.
  3. Install — upload the ZIP to your hosting and open the installer; the guide inside the ZIP walks you through it (or add the installation service).
  4. Go live and stay updated — new versions come with your update period, and support answers your questions.

After you buy

Your purchase includes the full source code of Gym Management and Fitness System, the installation guide, your licence key and invoice in your account, 12 months of free updates and 6 months of support. Read the Licence Agreement and the Refund Policy, or ask us before you buy.

What is included

  • Full source code in plain PHP 8.1+, nothing encoded
  • A web installer with a live or demo choice and your licence key
  • Buyer guide in English and Hindi: installing, the first day in order, moving from another software, every module, device notes, payments and messages set-up, the member and staff apps, a DPDP checklist, FAQ and troubleshooting
  • The printable front-desk quick guide in English and Hindi
  • 6 months support
  • 12 months free updates, installed with one click

Server requirements

Check your hosting before you buy: the script needs everything listed here, except the items marked optional.

  • Requires PHP 8.1 or newer (8.3 recommended) with pdo_mysql, mbstring, openssl, json, fileinfo, curl, zip and sodium (gd recommended)
  • Database: MySQL 5.7+ or MariaDB 10.3+, a new and empty one
  • Web server: Apache or LiteSpeed with mod_rewrite (any cPanel host), or nginx on a VPS
  • HTTPS on the domain (the member pass, the kiosk and the apps work offline only on secure pages)
  • One cron line every minute; no Composer, Node.js or SSH access needed on cPanel
  • At the door: any tablet with Chrome or Edge; a keyboard-mode QR reader is recommended
  • Shared hosting for a gym or a small chain; a VPS for many branches with turnstiles

Changelog

v1.0.4 current 29 Oct 2026
Gym Management and Fitness System 1.0.4.
A look release: the product gets its own logo and icon.
Its own logo (light and dark mode, 640 × 128 px PNG) and favicon (512, 192, 180, 48, 32 and 16 px PNG and SVG) in assets/img/brand/. The live demo shows the full logo in the header; on your site the built-in icon next to your site name, the browser tab icon and the phone app icons are now this product's own icon.
Admin → Settings → Branding: a logo and favicon guide next to the upload fields (size, ratio, format, file size and colours for the logo, the dark-mode logo and the favicon) with the ready-made files to download, in Hindi and English.
v1.0.3 25 Oct 2026
Gym Management and Fitness System 1.0.3.
A licence and name release (it includes 1.0.2, which this store skipped): no change to how the product works.
Licence: the GetXtra Commercial Licence (the LICENSE file) replaces the MIT licence of earlier packages. It is not open source: one licence key per installation from the GetXtra store; no resale, sharing or giving away of the code. Third-party parts keep their own licences.
The developer is now named GetXtra Digital everywhere: the credit "Developer: GetXtra Digital" in the footer and the admin, the licence, the README and the buyer guide. The credit may not be removed or hidden; the Branding switch in Admin, Settings turns off only the "Powered by GetXtra" line.
v1.0.1 22 Oct 2026
Gym Management and Fitness System 1.0.1.
Fixed: the sign-in page of a live demo fits a phone, with the demo sign-ins and their copy buttons inside the screen (it was wider than the screen).
Fixed: three admin pages that were wider than a phone now fit; the product's own styles for the public pages, the demo and the admin come in their own files.
No change to your data and nothing to do after the update.
v1.0.0 21 Oct 2026
Gym Management and Fitness System 1.0.0, the first release of a new product.
One edition for gyms, fitness and yoga studios and chains of branches on your own hosting, in Hindi and English: members with the PAR-Q, consents and the import, plans and packs, one-screen sales and renewals, freezes, upgrades and transfers, family and corporate plans.
The door: a rotating signed member pass, a kiosk that decides offline for up to 24 hours, the desk with override and undo, guest passes and staff attendance; the door keeps working for 7 days when the licence cannot be confirmed. Biometric logs, an access API and a signed webhook for turnstiles (tested with fake devices and protocols).
Helps with GST: tax invoices, receipts and credit notes with continuous numbers per financial year, B2B invoices, GSTR-1 data and a Tally export. It does not file returns; you and your CA check and file them.
Trainers and PT with commissions, classes with waitlists and roster check-in, workouts and diet with Indian foods and Hindi exercise names, measurements and goals, leads and trials, the shop counter, reminders and campaigns on WhatsApp, SMS and e-mail, PayU, PhonePe, PayPal and UPI.
A member app and a staff app, reports and smart lists without AI, an API with webhooks, roles and branch scopes, two-factor sign-in and an audit log; health data encrypted; data protection that helps with the DPDP Act 2023.
A first-day checklist, a printable front-desk quick guide, a buyer guide in English and Hindi, a live demo mode with a sample chain reset every night and one-click updates with your licence key.

Licence — what you may do

What you can do Regular Extended
Use it on one website of your own
Modify the code
Earn from ads or subscriptions
Deploy it for a client and charge them
Resell the script as-is

The full terms are in the Licence Agreement.

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FAQ

Does the door stop when the internet goes?
No. The paired kiosk decides from its signed member list for up to 24 hours with the same rules as the server and sends the check-ins when the network is back; the member's pass works offline for the day.
What if the licence cannot be checked?
The admin locks, but the kiosk, the member pass, the member app, turnstiles and the staff app's check-in keep working for 7 more days, so members are never locked out.
Which biometric devices and turnstiles work?
Devices whose software exports attendance logs (CSV / Excel), and turnstiles or relay controllers that can call an API or receive a webhook. They were tested with fake devices and protocols, not with a named brand on real hardware; try yours with a test member first. Live push connections to named devices are planned for 1.1.0.
Does it file GST returns?
No. It issues GST invoices, receipts and credit notes and prepares GSTR-1 data and a Tally export; you or your CA check and file them. It helps with GST; you and your adviser remain responsible.
Is it in Hindi?
Every screen, invoice, receipt, message template, the member app, the staff app, the kiosk and the front-desk quick guide are in Hindi and English; each person chooses.
Can I run several branches?
Yes, as many branches and legal entities as you like in one installation, each with its own GSTIN, number series, hours, prices and staff.
Is health data safe?
It is encrypted, seen only by the member, the assigned trainer and the roles you allow, every view is logged, and it is removed after the keeping period you set. The software gives no medical advice.
Can members pay online?
Yes, with PayU, PhonePe or PayPal on your own merchant account, and your own UPI QR at the desk. Auto-renewal mandates are planned for 1.1.0.

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